Nominating Committee SOP 2018

This webpage details the role of the Nominating Committee and the specifics on how and when the various tasks should be carried out. It is provided to promote complete transparency in the election process, by allowing the election to be planned and run without the input of a serving Executive Committee (EC) member.

The Nominating Committee is:

  • composed of 5 society members
  • responsible for the execution of the tasks required to hold the election

The mandate of the Nominating Committee is to generate the list of candidates for the ISB Executive Committee election. This may involve nominating suitable candidates and inviting them to run for election if the number of self-nominated candidates is less that the number of available posts, or reducing the number of candidates requesting to run where there is an over-subscription.

There will be 4 vacancies on the ISB Executive Committee in 2018/2019.

The following EC member is up for re-election:

  • Sandra Orchard

The following EC members will be stepping down from the EC:

  • Cecilia Arighi
  • Suzanna Lewis
  • Zhang Zhang

The goal of the nominating committee is to propose a diverse pool of candidates considering, but not limited to, the following contributing factors: career stage, geographical location, gender, institutional affiliations, and scientific/research background (i.e. expertise). This will eventually help ISB to continue working to achieve diversity in the composition of the EC. Here are some helpful definitions:

  • Career stage: the ISB-EC has agreed that, when reviewing the list of applicants, you should strive to open opportunities for curators in more junior positions, prioritizing them over more senior-position candidates if necessary.
  • Gender: you should aim for the pool of candidates to be as gender-balanced as possible. We define ‘gender balance’ as an approximately equal representation of females, males, and non-gender conforming candidates in the final pool of candidates, so that it may help preserve a generally balanced representation of gender on the EC.
  • Geographic location & Institutional Affiliation: Ideally, candidates should come from a collection of different parts of the world and institutions.
  • Scientific/Research background (i.e. expertise): you should aim to find a pool of candidates from various scientific backgrounds.

Information about current EC current composition can be found here: https://www.biocuration.org/about/executive-commitee/

However, equally important is the candidate’s enthusiasm to serve on the executive committee and a willingness to commit an amount of time to ISB business. Minimally this involves attending monthly teleconference meetings (1 hour in length) and following up on any action points from meetings, as well as promoting the ISB’s activity to members and non-members. Examples of activities performed by EC members include reviewing micro-grant submissions, preparing call for participation for hosting Biocuration meetings, preparing materials for ISB election, monitoring ISB mail and website. There are specific positions such as Chair, Secretary and Treasurer that will require a larger time commitment, as they will be in charge of leading the steps of the executive committee and by extension the membership.

Ideally, the maximum number of candidates that may be presented for election is less than twice the number of posts up for election. i.e. 2x – 1 (where x is the number of positions open in the executive committee), ie 7 for the 2018 election.

Each candidate must submit a letter of intent via this google form, which includes the following:  

  • The candidate’s name, position, affiliation.
  • The candidate’s motivations to run for a position on the ISB Executive Committee
  • The candidate’s experience with biocuration or her/his intersection with biocuration, details on what he/she will bring to the ISB Executive Committee, and the areas within ISB that the candidate would like to see developed.
  • Biosketch: 1 paragraph on the candidate’s career experience.
  • Conflicts of interest and other commitments: declare if there is any conflicts of interest, and declare any other significant commitments (e.g. leaderships of centers or consortia, editorial boards, scientific advisory boards, boards of directors, etc.). As well, including collaborations / consortia, other societies, etc., in which the candidate is involved.

TIMELINE

July 30, 2018

The Executive Committee will post a general call for candidates via the website and mailing list.

This email will include: number of posts up for election, term of office, desire for a geographical and career status spread of candidates, and instruction as to how to contact the nominating committee. Also include the cut-off date for contacting the NC with intent to run (1 month prior to election).

August 31, 2018

  • All potential candidates must have been in contact with the NC and registered intent to run.
  • Candidates must be members of the ISB. The NC must check with the EC that this is the case.

September 14, 2018

 Final candidate list must be established and all letters of intent and COI’s must have been received.

PLEASE NOTE: The Nominating Committee should not reach out to the final list of candidates until the ISB Executive Committee has approved the list.

September 28, 2017

  •  Candidates must be announced on website (with letters of intent)
  • Since the website is managed by the ISB Executive Committee, the Nominating Committee will wait to have received all the letters of intent from other candidates before passing along the complete set of letters to be posted on the ISB website.

October 01-08, 2018

  • Election runs for 1 week (Monday to Monday)
  • Results announced within 1 week of closure of election (by October 15, 2018, usually sooner) by email and on the website.
  • Election Runner (https://electionrunner.com/) will be used as the electronic voting system. Mary Ann Tuli will serve as Election Officer to overview election process.

Contact info: intsocbio@gmail.com 

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